Request for Proposal – 

"Marketing Partner" for 2016 Awards of Excellence 

Please submit proposals to Amy Amico at [Amy@tbba.net] by July 21, 2016. 

Questions regarding RFP may be submitted in writing prior to July 15, 2016.

To ensure a successful 2016 Awards of Excellence the Tampa Bay Builders Association (TBBA) is seeking proposals for the partnership of a company who can provide marketing and advertising. As a member driven organization who supports members doing business with members, all proposals must be made by member companies in order to be considered. If you are not currently a member of the TBBA, please contact our office for more information on how to join.

Awards of Excellence

The Awards of Excellence, hosted by the TBBA Sales and Marketing Council (SMC), is an annual event to award and recognize the top industry sales and marketing professionals in the home building industry. The 2015 event attracted over 340 professionals from all the top home builders in the Tampa Bay area.

Opportunities for Marketing Partner
Based upon the value of services in the submitted proposal a sponsorship package will be tailored for the Marketing Partner. Opportunities include Logo inclusion on marketing materials, TBBA website, social media platforms, and at event.

Submission and Proposal
The Marketing Partnership is an unpaid partnership. The selected partner would need to submit a proposal exhibiting examples of similar work and provide the value of these services. The proposal should include the commitment to produce all of the deliverables listed below along with attendance at monthly committee meetings.

Costs for printing, web promotion or other related materials are separate from this proposal however should be estimated in proposal. In other words, such costs should not be included in the value of this proposal. The committee may ask the marketing partner for recommendations on vendors should the partner have a lucrative relationship with such a vendor.

The marketing strategy will primarily focus on encouraging home builders to submit entries for judging while also boosting awards ceremony attendance. The Marketing Partnership success depends largely on the ability to coordinate and communicate effectively.

Proposals should demonstrate:
- Ability to work with the committee efficiently
- Project management
- Ability to share resources via Dropbox
- Attend select committee meetings
- Communicate AOE’s opportunity for Builders while promoting the fun and excitement of the awards ceremony

- Value of in-kind services

- Estimate of printing, web promotion, and other anticipated expense to be paid by TBBA

Deliverables at a minimum will include:
- Design and development of html emails: Including Call for entries, Save the Date, Invitation, and reminders

- Design of printed collateral: Including Invitations, promotional flyers, sponsorship one-pager, event program and winners list

- Production of images: Social Media promotion and eNewsletter promotion

Please send your written proposal to the Association by 5:00 p.m., Thursday, July 21. A selection committee will review the proposals and you may be asked to present a formal presentation.  For additional questions please contact Amy Amico amy@tbba.net or (813)571-8222.

TBBA Sales and Marketing Council Request for Proposal -  2016 Charitable Project

Please read the following along with the detailed RFP.  The linked .pdf document includes proposal format, deadlines and requirements.  Detailed RFP

Overview

Tampa Bay Builders Association requests that your organization submit a proposal to partner with the Association to facilitate a locally generated charitable project for the Tampa Bay Community. The following proposal request will outline the project goals and detail the format in which you should submit your proposal. Please read the timeline carefully. In order for your proposal to be considered, your proposal must meet our deadlines included in the timeline.

 

Contact Information

Please contact Jennifer Doerfel, Executive Vice President, for questions about the proposal submission details:

Phone: (813) 571-8222 ext. 303

E-mail: jennifer@tbba.net

Mission

The Tampa Bay Builders Association's Sales and Marketing Council has nearly 300 members and is comprised of sales & marketing professionals doing business related to the building industry in the Tampa Bay Area. Like-minded professionals come together through networking membership meetings, charitable projects, educational seminars, special events, and cooperative marketing & advertising promotions. Through generous donations and event sponsorships to the Sales and Marketing Council of the Tampa Bay Builders Association the organization is intending to "pay it forward" and donate some of our investments to help better our community and the people living here.

 

Project Specifications

The intent of this contribution is to facilitate funding and perhaps labor and other resources to benefit organizations which help individuals or groups in need of assistance and which relate to the homebuilding industry. Projects are geographically limited to Hillsborough, Pasco and Pinellas Counties in the Tampa Bay, Florida, region.

Charities should include the following information in their proposals for up to $20,000: ● Organization Contact Information (website, mailing address) ● Individual Contact Information (name, email, phone number of company contact person) ● Detailed project information on who or what your organization can help with our donation. Be specific with measurable outcomes. ● Detailed information on what involvement our members can or must have on your process. ● What percentage of our donation goes to direct services ● Scope of Public Relations and exposure can we expected by both of our organizations as we distribute our funds ● Organization’s audited financial information provided upon request ● local Tampa Bay MSA and member organizations preferred  

 

 

Timeline

In order to complete our mission, we have set the following timetable. This timetable is subject to change by the managers of this project.

 

Milestone:                                          Date:

Requests for Proposals Sent Out        February 11, 2016

Deadline for Letters of Intent             February 12, 2016

Deadline for Proposals                       February 26, 2016

Project Completion Date                    October 31, 2016

 

Detailed RFP

RFP: TBBA's Sales & Marketing Council Website

Request for Proposal – Website Design and Development Please submit proposals to Amy Amico at [Amy@tbba.net] by January 29, 2016. Questions regarding RFP may be submitted in writing prior to January 22,  2015.

I. Overview

The Tampa Bay Builders Association's Sales and Marketing Council has nearly 300 members and is comprised of sales & marketing professionals doing business related to the building industry in the Tampa Bay Area. Like-minded professionals come together through networking membership meetings, charity projects, educational seminars, special events, and cooperative marketing & advertising promotions.

II. Project Goals

Our goal is to create a website to increase: awareness of the council within the Tampa Bay

Builders Association; increase membership and member involvement; promote

sponsorship opportunities and overall community involvement.  This website will enable the SMC to improve our processes and communication, both internally and externally, while promoting interaction with members and non-members on the website as well as social media.

III. Timeline

Completion of the website should be within 60 days from signed contract.

IV. Website Design Examples

http://austinsmc.com

V. Website Functionality Requirements

●    Content Management System (CMS) - The website must be built on a content management system, preferably WordPress, that allows for all areas of the site (webpages, images, blogs, forms, calendars, etc.) to be easily updated.

●    Responsive Design - The website must be responsive, so that it seamlessly adjusts to fit desktops, laptops, tablets and smartphones.

●   Search Engine Optimization (SEO) - The CMS must include the ability to alter title tags,

                              meta-descriptions, alt tags, and headers. The site must be built to be easily crawled by search                     engines and include a site map that can be easily submitted to search engines.

●    Social Media Integration - The site should include the ability for web content to be shared to social media networks. The organization’s social media networks must be linked to the website to allow for easy  “follows.”

●    Contact Forms – The website must include contact form(s). When a visitor fills out the form, the message notification should be sent to appropriate email addresses. Any form(s) should be accessible from the backend CMS user interface and easily export to a database.

●   News and/or Blog – The website must include a robust, built-in news/blog platform. This

                             must enable users to create, edit and publish news articles and/or blogs to the website.

●   Hosting – The website company must provide hosting with site backup and restore options.

Admin access to the CMS interface must be granted to the TBBA. A Hard copy of the completed website must be provided upon completion. A hard copy must also be provided when requested, for TBBA on-site asset management and backup.

●    Security – The CMS system must provide 2 step authentication for users to login. Malware and virus protection for hosting and CMS, must be provided. In the event of an infection, malware and virus removal must be provided in a timely manner to avoid minimum downtime. Hosting must have two layer security protection, including SFTP.

●    Email Marketing – The website company must provide email marketing capabilities that are seamless with the website and have the ability to integrate with current email marketing software. The website company must provide one email template that is consistent with website design.

●   Website Analytics - Analytics tracking must be integrated on the site to allow for

website visitor tracking, page tracking, etc.

●    Technical Requirements – The website must be built using HTML, PHP and CSS. No use of Flash. The website must compliant with Mac and PC, as well as with the latest two versions of Internet Explorer, Mozilla Firefox, Chrome and Safari.

VI. Proposal Format

Vendors should include the following information in their proposals:

●   Company Contact Information (website, mailing address)

●   Individual Contact Information (name, email, phone number of company contact person)

●   Plan for accomplishing project goals, including your ability to provide required website

                    functionality and your vision for the design. Please adhere to the outline above.

●   Detailed Estimate and notes on any exclusions

●    Expectations for content information to be provided by TBBA SMC and format needed to receive such information.

●   Examples of past work that function similarly to this project.

●   References (3 or more, from similar companies/organizations)

RFP: TBBA Furniture Partner

 

REQUEST FOR PROPOSALS (RFP)

“Furniture Partner”
 

To:  Interested Parties 

Re: RFP for TBBA Furniture Partner 
Updated 8/21/2014: Selection Made - Ashley Furniture. RFP is closed.

To maximize the renovation budget of the new TBBA office located at 512 East Kennedy Blvd, the association is relying on its members to assist by donating products and services in exchange for sponsorship opportunities known as “partnerships”.  

As a member driven organization who supports members doing business with members, all proposals must be made by members companies in order to be considered. If you are not currently a member of the TBBA, please contact our office for more information on how to join.

Opportunities for Furniture Partner

The Furniture Partner will be recognized as the Furniture Partner for a term of one year after agreement has been approved.  This partnership is an in-kind sponsorship and does not include a financial contribution to be made by the association. The promotion of this partnership will be displayed at our office and depending on level of partnership may include additional promotions at each TBBA event, each edition of the Building Barometer as well as on our website, www.tbba.net. 

In order to develop a generous partnership package, the proposal should include the amount or value of partnership (sponsorship) dollars being donated to the association. We welcome ideas of what TBBA could offer your company as part of the partnership package.  Please outline any requests for marketing assistance in your proposal.    

Requirements

The success of this partnership depends largely on the ability to coordinate and communicate effectively what is needed and what is to be done in preparation of occupancy. The projected date of occupancy is June 30, 2014, however this date is subject to change.

As a result of the Furniture Partner, TBBA owns the furniture and accessories donated. The furniture and accessories will be displayed in the TBBA office only.

Please send your written proposal to the Association by 5:00 p.m., Friday, June 13, 2014. All proposals can be emailed to Lauren Morgan, TBBA Membership Director at Lauren@tbba.net.  A selection committee will review the proposals the following week. You may be asked to present a formal presentation.

For additional questions please contact Jennifer Doerfel, Executive Vice President at Jennifer@tbba.net or (813)571-8222.