RFP: 2014 Homeshow Partner

REQUEST FOR PROPOSALS (RFP)

“Homeshow Partner”

 2014 / 2015 Homeshows

 To:  Interested Parties 

Re: RFP for TBBA to participate in select Tampa Homeshows
Updated 8/1/2014: Selection Made - Turner Home Shows. RFP is closed.

To ensure a successful partnership between the Tampa Bay Builders Association (TBBA) and a Homeshow provider, TBBA is seeking proposals for a Homeshow partnership in exchange for being an exclusive supporter and vendor of the selected Homeshow for one year.  

As a member driven organization who supports members doing business with members, we encourage all proposals must be made by member companies in order to be considered. If you are not currently a member of the TBBA, please contact our office for more information on how to join.

Requirements
Advertising - As a supporter of the Homeshow Partner events, TBBA would like to be given the opportunity to be included in promotional coverage the homeshows receive. The Homeshow Partner will use the following verbiage to advertise the partnership only for the dates the TBBA attends the Homeshow. TBBA may be replaced with the Tampa Bay Builders Association. Any variation requires prior approval, signed by Jennifer Doerfel.

·         This Homeshow is officially supported by the TBBA

·         Supported by the TBBA

·         Official Homeshow partner of the TBBA

·         Official Homeshow partner of the TBBA Remodelers Council

·         Supported by the Remodelers Council of the TBBA

Booth - The Homeshow partner must provide:

·         8x10 booth with pipe, drape, carpet, table, tablecloth, two chairs, and a trash can

·         The Homeshow partner must establish with the TBBA the date the booth will be assembled so members may bring their materials to set up.

·         The booth must be located in a high traffic location and it is preferred if it is the same location from show to show, to establish repeat traffic.

·         The booth number must be provided no less than two weeks in advance.

·          If a recurring booth location is established and then changed, the TBBA must be notified two weeks in advance. Additionally if the TBBA determines the location or other parameters become insufficient then the TBBA will notify the Homeshow partner as soon as possible to correct and/or will have the ability to withdraw from participation of the event.

Venue - Members of the TBBA have expressed interest in supporting the Homeshows at the Tampa Bay Convention Center. The TBBA will commit to setting up and attending a booth at the Tampa Bay Convention Center a minimum of two times per year. If additional Homeshow opportunities and/or locations receive sufficient interest by the members in this or other locations, the TBBA will notify the Homeshow partner of additional attendance 30 days prior to the event.

Member/Vendor List – The TBBA is interested in promoting our members who choose to attend the Homeshow event. In order to do this the TBBA requires a Homeshow vendor list including email or phne number, up to two weeks prior to the event. If the TBBA implements a contest at one of the Homeshows, a vendor list from the prior show may be requested.

Speaking Time - One hour of stage time must be provided to the association to present on safety and current issues in the home building industry.

Partnership – This is the first official Homeshow Partnership. The partnership agreement will be in effect for one year from acceptance by both parties.

Opportunities for Partner
The Homeshow Partner will be recognized as the Homeshow Partner.
The Homeshow events (4 max) will be included in our digital publication and/or our printed publication (quarterly) depending on timing.
The publication will include information on how members can participate in the TBBA booth.
The publication will direct members on who to contact to purchase a booth of their own at a discounted rate.

In order to develop a generous partnership package, the proposal should include the amount or value of partnership (sponsorship) dollars being donated to the association. We welcome ideas of what TBBA could offer your company as well as additional opportunities the partner may want to offer the TBBA. 

The Homeshow partnership success depends largely on the ability to coordinate and communicate effectively what is needed and what is to be done in preparation of the event. Candidates must be able to demonstrate project management, effective and efficient communication and ability to share resources. Any changes or discussion of changes to this agreement must be presented in writing to Melissa Chaumont or Jennifer Doerfel of the TBBA and must be signed by Jennifer Doerfel prior to implementation.

Please send your written proposal to the Association by 5:00 p.m., Monday, June 30, 2014. A selection committee will review the proposals within 7-14 days after. You may be asked to present a formal presentation.

For additional questions please contact Melissa Chaumont, Special Events & Communications

melissa@tbba.net or (813)571-8222